Registration Policy

All policies and Terms of Registration are adopted in consideration of, and in the best interest of, conference attendees, exhibitors, event co-sponsors and the conference venue. As a condition of registration, you agree to all of the terms and policies contained herein, as well as all other reasonable policies promulgated by the Conference Organisers.

Select a section

1. Registration Processing
2. Transferring of Registration
3. Registration Cancellations/Refunds
4. Event Cancellation
5. Coronavirus (COVID-19)
6. Speaker Substitution
7. Identification
8. Name Badges
9. Photographs/Videos
10. Delegate Information
11. Conference Etiquette
12. Smoking
13. Marketing Activities
14. Consumption of Alcohol
15. Limitation of Liability
16. How To Contact Us

1. Registration Processing

Registrations received without full payment prior to the deadline for Early bird pricing will not automatically qualify for the discounted rate. The applicable rate will be assessed at the time full payment is received. Note: Registrations received without payment will not be processed until payment is received.
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2. Transferring of Registration

Delegates who are unable to attend the conference may send another individual of their choice, provided we receive the transferee’s registration application at least three (3) weeks prior to the start of the conference. Approval of this transfer is at the discretion of the Conference Organisers.
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3. Registration Cancellations/Refunds

All registration cancellations must be received in writing five weeks before the first day of the conference (or delivered by e-mail to the address provided in the Contact Us section below). A refund of the conference fee, minus a $75 administrative fee, will be given for cancellations that are received in a timely manner. Refund requests received after this date will be considered on an individual basis.
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4. Event Cancellation

The Conference Organisers reserve the right to cancel this event without liability, and the total amount of any and all liability of the organisers will be limited to a refund of any registration fees. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of conference attendees.
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5. Coronavirus (COVID-19)

We are committed to following all public health directives from the French Government in relation to hosting our event. Conference attendees are required to comply with all directives in force at the time of the conference.

The French Government is continually monitoring the status of COVID-19 in the community and restrictions relating to public gatherings and travel are constantly changing. For the latest information and advice see the following websites:

Changing COVID-19 public health advice may impact on our in-person program, which we currently have scheduled for 7 – 10 November 2022. If restrictions are put into place that prevent us from running face-to-face activities, the conference organisers reserve the right to change the conference program accordingly, including moving the entire program online for virtual participation only. In this case delegates will be advised of the refund policy which will be put in place at the time the decision is made.

If you are travelling to Paris from within France to attend the conference in-person, please regularly check the Official website of the Paris Convention and Visitors Bureau for the latest information about traveling to and from Paris. Attendees from outside France should consult the French Government’s advice to travellers entering France
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6. Speaker Substitution

The Conference Organisers reserve the right to substitute an equally qualified speaker in case of an emergency or cancellation. The Conference Organisers make no endorsements of any presentation or product and have no duty of due diligence with respect to presenters, exhibitors, or sponsors.
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7. Identification

Attendees are asked to present their Registration Confirmation document at registration in order to collect registration materials.
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8. Name Badges

Delegates are reminded that it is important to wear your badge at all times. This allows you uncomplicated access to conference events. However, for security reasons, please remember to remove your badge when you are outside the conference events and venues.
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9. Photographs/Videos

Photographs, video and audio recordings will be taken during the Conference and associated events to produce a record of the Conference. Some content will be made available to those who cannot attend.

You hereby grant the Conference Organisers an irrevocable, worldwide, royaltyfree, fully-paid up license to reproduce, copy, display, perform, or otherwise use any photos, videos or audio recordings taken of you by the Conference Organisers or their agents for promotional use (i.e. brochures, association publications, web-based media – blogs, websites, e-newsletters). You hereby release and hold harmless the Conference Organisers and their agents and assigns from all claims, demands, causes of action and liability related to said use of the material. Please contact us in advance of the conference if this poses a problem for you.
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10. Delegate Information

The Conference Organisers may provide a list of delegate contact details to the conference sponsors. Should you not wish your details to be provided to such conference sponsors, please advise us using one of the means provided in the Contact Us section below. The delegate list will not be made available to any parties other than specified conference sponsors, and will not be traded or sold in any form.
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11. Conference Etiquette

To make the conference experience an enjoyable event for all attendees, we ask that you please keep the following in mind:

  • As a courtesy to our speakers, please refrain from using mobile phones during presentations, unless you are participating in live polling via a conference app.
  • Participants of this conference are in attendance to learn. Therefore, in consideration of all attendees we ask that you please hold any conversations outside session rooms.
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12. Smoking

This event is being held at a non-smoking venue. Designated smoking areas are available, please contact venue staff for details.
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13. Marketing Activities

Attendees are prohibited from distributing materials or otherwise marketing themselves or businesses at the conference unless they are a paid exhibitor or sponsor. This applies to all areas of the conference venue, including the exhibition areas, session rooms, and break areas. Paid Sponsors and Exhibitors may exhibit in the exhibition area, and must limit marketing activities to their designated area (confines of their booth) or other paid sponsorship event.
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14. Consumption of Alcohol

The Conference Organisers expressly disclaim any liability arising out of attendee’s consumption of alcoholic beverages at the conference or associated events. Certain conference events, receptions and parties will serve alcoholic beverages, and conference participants are responsible for their own well being. Persons under the age of 18 or those deemed to be intoxicated will be denied alcoholic beverages. The Conference Organisers expressly disclaim liability for any acts or omissions of attendees resulting from excessive drinking, recklessness or negligence on the part of any conference participant(s).
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15. Limitation of Liability

The Conference Organisers expressly disclaim liability for acts or omissions of the organisers and for third parties including facilities, suppliers, and exhibitors in conjunction with the event, or for the safety of any attendee while in transit to or from this event. The Conference Organisers shall not be liable for any delays, interruption of services, or failure in performance resulting directly or indirectly from any cause or circumstance beyond the reasonable control of the organisers. This includes but is not limited to, failure of transportation, weather, accidents, fires, electrical failures, strikes, labour disputes, postal delays, explosions, government orders or regulations, war, terrorism, or acts of God. Attendees who purchase non-refundable airline tickets do so at their own risk.

Attendees/Exhibitors/Sponsors at the conference agree to indemnify, defend and hold harmless the Conference Organisers and their officers, directors, and agents against all claims arising out of actions or omissions of Attendees/Exhibitors/ Sponsors at or in connection with the Arts Activated 2019 event except for the Conference Organisers own gross negligence or willful misconduct. The Conference Organisers agree to indemnify and hold harmless Attendees/Exhibitors/Sponsors against all claims arising out of the acts of omissions of the conference Organisers and their officers, directors, and agents in connection with the Arts Activated 2019 event except for Attendee’s/Exhibitor’s/Sponsor’s own gross negligence or willful misconduct.
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16. How To Contact Us

If you have a query in relation to this Privacy Policy or you would like to notify Small Talk Events that you no longer wish to receive marketing material from us, access or correct your Personal Information or to make a complaint about Small Talk Events’ handling of your Personal Information, please contact Small Talk Events as follows:

Small Talk Events
PO Box 490
West Ryde NSW 1685
Australia
T 0422 116 849
info@smalltalkevents.com.au
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Conference Organisers: TEMTIA Inc, and Small Talk Events Pty Ltd.

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